As a project manager, I know that different projects and different teams have their own set of challenges. These six apps are ones I’ve used to help solve a few of those challenges and I thoroughly recommend that you check them out and see how you might apply them to your own projects.
Moxtra is a team collaboration app where you create team binders, which are essentially workspaces where you can group together team members, content, coordinate meetings etc.
It’s useful where you have a fairly mobile/external team – either where team members often work from home or you’re managing completely external teams. Moxtra gives you the capacity to share ideas and to-do lists across your team and stay connected within the collaborative environment.
Trello takes a very agile approach to managing what is essentially a collaborative to-do list.
You create a series of boards, each of which has a set of cards – essentially an agile scrum board if you really want it to be. Each of the cards will let you add as much detail as you like including checklists, comments, pictures, videos, team member assigned to the card etc.
Trello is great, not only for external teams like Moxtra, but most project teams can manage tasks effectively with Trello in nearly any environment, it can even work well on a waterfall project… don’t let the agile look influence you… too much.
Basecamp is one of the major players in the online space for managing all aspects of your project. This is the official app, and while not as full featured as the website, it provides you with a great overview of your project any time you’re on the move.
Basecamp does charge a monthly fee on your account, but there is a free trial option to try it out and is well worth a look. It’s one of the most used online project management systems for a reason.
Write notes of any type – checklists, research notes, meeting notes and access them on any device.
You can collect web articles, handwritten notes, photos – keep them all in one place and share access to the notebooks across all members of your team.
Evernote can have a little bit of a learning curve to get used to at first, but persevere and it can be a powerful collaboration tool.
First of all – you probably don’t need both Evernote and OneNote… they are both very similar in what they do. Create notebooks, add virtually any type of information you like and share them between your devices and with team members.
OneNote is a little more polished than EverNote, but to get the most out of it, you’ll want to have a version of Microsoft Office that contains OneNote so you’ll have access to them on PC.
Similar to Basecamp, you’ll need an account from Wrike in order to use this app where you can seamlessly manage your project between the online full-feature set and the handy accessible app. Unlike Basecamp though, Wrike is totally free for projects with 5 members or less – so there’s absolutely no reason whatsoever why you shouldn’t check this out. Get your free account, test out on a small project and if you like it, scale up as needed.
Manage your tasks, project timelines, track discussions, add photos and attachments against individual tasks and manage the members in your team. Wrike works in virtually all team environments and across all methodologies.
Which PM Apps do you use?
You won’t need to use all of these… but do take a moment to check them all out and consider how you and your team could use them. To get maximum benefit you need to tightly integrate these amongst your whole team, which means more than just you using them every day. These are all top tier apps though, and you can be confident that they’ll do the job you want them to if you give direction and get the buy-in from your team.
Thanks for taking the time to read this post – I really do hope some of these apps will help you on your projects… but I’m sure there are probably some gems out there that we’d all love to know about that I haven’t used. If you have a few moments – are there any other phone or tablet apps that you’re using with your project teams that work really well? I’d love to hear about them in the comments, make sure you tell us about the problem or challenge they are solving for you and your team.